---
title: "Sharing Data Sets"
canonical: "https://support.55degrees.se/space/SP/4551639042/Sharing%20Data%20Sets"
format: markdown
---
> Macro (refined-tabs)
>
> > Macro (refined-tab)
>
> [jira cloud & data center] [azure devops]
>
> There’s nothing sweeter than sharing; that’s why we’ve made it possible for you to share your carefully, crafted data sets with your chosen colleagues in a couple of clicks!
>
> > ℹ️ Already paired a Data Set with it’s own [View](https://support.55degrees.se/space/SP/3924886850)? Well, that’s all included in the same order when sharing your data set - and of course, permissions are *always* respected.
>
> So, *why is* sharing so great?
>
> - **Establishes a Single Source of Truth **📣
> - Sharing data sets ensures that everyone; from engineers and scrum masters to business partners and stakeholders, are working from the **exact same data source, filters, and settings**. This aligns the entire organisation, allowing everyone to be in sync and eliminating any second-guessing about how data is filtered.
> - **Saves Time and Eliminates Manual Effort **⏱️
> - Instead of having team members waste time recreating the same data sets and complex configurations, sharing data sets allows other users to **instantly access pre-configured views** in seconds.
> - **Enables Consistent and Instant Updates **👟
> - Any adjustments or updates made to a shared dataset configuration are **reflected instantly across all contexts** where the data is used, like embedded charts in Confluence. This eliminates the risk of conflicting interpretations, data silos, or managing multiple outdated versions of the same spreadsheet.
> - **Supports Meaningful, Data-Backed Conversations **💬
> - Rather than wasting meeting time debating how a chart was built or where the numbers came from, shared datasets allow teams to **focus their discussions on actual process improvement, trade-offs, and bottleneck resolution**.
> - **Maintains Precise Security and Permissions **🔒
> - Data sets can be shared with **specific access controls**, allowing you to grant "admin" status (to share, edit, rename, or delete) or "viewer" status to particular users or groups, all while fully respecting native platform viewing permissions.
>
> > Macro (refined-tab)
>
> [jira cloud & data center]
>
> > ℹ️ Folks on **Jira Cloud** will **need** to enlist their **Jira Admins** to **enable** this feature, but we’ve got you covered with this [guide](https://support.55degrees.se/space/SP/3925246295/Available+Configurations).
>
> **Steps to Share**
>
> Follow these simple steps to share a saved data set with other ActionableAgile® Analytics users.
>
> | |
> | --- |
> | 1. In ActionableAgile® Analytics, navigate to the [DATA SET] drop-down menu.
> 1. Select the option [FIND OR MANAGE A DATA SET].
> 2. The [FIND OR MANAGE A DATA SET] window will pop-up populated with your saved data sets. |  |
> | 2. Locate the saved data set you wish to share.
> 1. Navigate to [ACTIONS] → select the Lock Icon 🔒.
> ℹ️ Greyed out [ACTIONS] ? If you’re not an **Owner** or **Admin** of a data set, you won’t be able to **share**, **rename**, **edit** or **delete** it. |  |
> | 3. The Manage Permissions window appear.
> 1. Type or choose from the drop-down, the names of *users* or *groups* wish to be **Admins** and **Viewers** in the respective boxes.
> 1. The **Owner** will **remain** whoever originally created the data set.
> 2. When you have added everyone you wish to in the correct boxes, select close and your data set will have been shared! |  |
>
> > ℹ️ If you want to manage permissions again, just select the sharing button on your chosen data set to get back to the Manage Permissions window.
>
> | | |
> | --- | --- |
> | To see all data sets that have been shared with you, navigate to the drop-down menu in [FIND OR MANAGE A DATA SET] and select [SHARED WITH ME] . |  |
>
> **Sharing & Data Set Permissions**
>
> As mentioned previously, the [ACTIONS] option is greyed out on some data sets. This means that you only have Viewer access to that data set.
>
> Owners, Admins and Viewers all have *different* privileges:
>
> - **Owners** and **Admins** have full control, they can **share**, **rename**, **edit** and **delete** the data set.
> - **Viewers**, however, can **only view **the data set, thus the action buttons are greyed out.
>
> > Macro (refined-tab)
>
> [azure devops]
>
> > ℹ️ Saved Data Sets created *pre-dating* the release of this feature will automatically be set to [PRIVATE], whereas any Data Set created *after* its release are automatically [PUBLIC].
>
> We’ve *shaken* things up 🍾 a bit for sharing on Azure DevOps as we offer both per-user and organisation-wide licensing.
>
> This means that:
>
> - Users on a **Standard** (per-user) monthly or yearly license will have the option to have their data sets [PUBLIC] or [PRIVATE].
> - Users on an **Enterprise** (organisation-wide) license will have the option to have their data sets [PUBLIC], [PRIVATE] or [RESTRICTED] - more granular permissions.
>
> **Set Data Set as Public**
>
> Follow these simple steps to **publicise** an ActionableAgile® Analytics saved data set.
>
> | |
> | --- |
> | 1. In ActionableAgile® Analytics, navigate to the [DATA SET] drop-down menu.
> 1. Select the option [FIND OR MANAGE A DATA SET].
> 2. The [FIND OR MANAGE A DATA SET] window will pop-up populated with your saved data sets. |  |
> | 2. Locate the saved data set you wish to share.
> 1. Navigate to [PERMISSIONS] → select [PUBLIC] from the drop-down menu.
> 2. Your data set is now open to your fellow ActionableAgile® Analytics users!
> ℹ️ No drop-down option? If you’re not an **Owner** or **Admin** of a data set, you won’t be able to **share**, **rename**, **edit** or **delete** it. | 
 |
>
> > ℹ️ **Admin** [UNKNOWN]**?** No worries, that’s just a permission setting. Kindly ask your **Azure Org Admin** to head over to **Organisation Settings → General → Extensions**.
> > ℹ️
> > ℹ️ They’ll need to review the authorisation of **scope upgrade** request, so the *data set creator* can be shown under the Admin column.
>
> > ℹ️ If the source of your data set was a query from [MY QUERIES], it will automatically be set to [PRIVATE].
>
> | | |
> | --- | --- |
> | To see all data sets that have been shared with you, navigate to the drop-down menu in [FIND OR MANAGE A DATA SET] and select [SHARED WITH ME] . |  |
>
> **Set Data Set as Restricted **[ENTERPISE ONLY]
>
> > ℹ️ Coming soon!
>
> **Set Data Set as Private**
>
> Follow these simple steps to **privatise** an ActionableAgile® Analytics saved data set.
>
> | |
> | --- |
> | 1. In ActionableAgile® Analytics, navigate to the [DATA SET] drop-down menu.
> 1. Select the option [FIND OR MANAGE A DATA SET].
> 2. The [FIND OR MANAGE A DATA SET] window will pop-up populated with your saved data sets. |  |
> | 2. Locate the saved data set you wish to share.
> 1. Navigate to [PERMISSIONS] → select [PRIVATE].
> 2. Your data set is now for your eyes only.
> ℹ️ No drop-down option? If you’re not an **Owner** or **Admin** of a data set, you won’t be able to **privatise**, **rename**, **edit** or **delete** it. | 
 |
>
> **Sharing & Data Set Permissions**
>
> Owners, Admins and Viewers all have *different* privileges:
>
> - **Owners** and **Admins** have full control, they can **share**, **rename**, **edit** and **delete** the data set.
> - **Viewers**, however, can **only view **the data set, thus the options are greyed out.